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Finance & Administrative Analyst

Please see Special Instructions for more details.

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

Position Information

Position Information

Posting Number: STA20110583
Job Title: Finance & Administrative Analyst
Working Title: Finance & Administrative Analyst
Position Class:
Department: Grad Business Services
Job Summary:

The Finance and Administration Analyst is responsible for providing financial and administrative support to the Graduate School of Education and Counseling. Responsibilities include developing financial reports, compiling budget and forecast data, reconciling accounts, performing analysis, ensuring compliance with College business policies, providing grant services support, and providing administrative support and training. Through this work, the Finance and Administration Analyst will provide services in support of the vision and mission of the graduate school.

Lewis & Clark College will conduct a background check on the finalist. Lewis & Clark College is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex or age. Questions regarding Title IX may be referred to the Title IX Coordinator or OCR.

Minimum Qualifications:

• Associates degree.
• Minimum of 3 years of accounting experience.
• Minimum of 3 years of experience creating reports.
• Minimum of 2 years of budget planning experience.
• Minimum of 2 years of customer service experience.
• Demonstrated skill with PCs and Macs; strong proficiency with MS Office Suite (Word and PowerPoint) and advanced Excel skills. Experience with reporting tools such as Entrinksik Informer or others.
• Experience with large data sets, data query and data manipulation with the ability to import and export files between software programs, perform analyses, and prepare reports.
• Ability to persist, problem solve and think critically when working in isolation or with others to analyze complex systems and data. Solve problems and communicate financial data accurately and concisely.
• Ability to make sound judgments independently. Manage multiple tasks, prioritize, meet deadlines and function with limited supervision.
• Demonstrated ability to perform detailed work with a high degree of accuracy. Skill in planning and prioritizing complex tasks with conflicting demands and deadlines, frequent interruptions and changing priorities.
• Excellent written, verbal and interpersonal communication skills. Discretion, personal integrity and superior ethics. This position deals extensively with confidential and sensitive information covered under federal FERPA guidelines.
• Ability to work collaboratively, work across functions, and build partnerships with others throughout the Institution. Demonstrated ability to provide excellent customer service. Commitment to diversity, inclusion, and collaborative decision making in the workplace.
• Ability to carry out responsibilities in alignment with the social justice mission of the Graduate School.

Preferred Qualifications:

• Bachelor’s degree.
• 4 years of budget planning experience.
• Experience in higher education.

Anticipated Position Start Date: 09/25/2017
Posting Date: 08/04/2017
Closing Date: 09/22/2017
Open Until Filled No
FTE:

1.0

Weekly Hours 37.5
Months Worked Per Year: 12
Special Instructions to Applicants:

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

Pay Rate: Commensurate with experience
Essential Functions:

1. Financial Reports: Develop and maintain financial reports from the College’s reporting system in support of budget planning. This includes school-wide and department-specific operating reports.
2. Budget and Forecast Data: Compile revenue and expense data to develop a consolidated annual Graduate School budget and forecast; work with departments to gather enrollment data and operating projections; enter the School’s consolidated budget into the College’s financial system.
3. GL Accounts: Assemble and distribute budget-to-actual reports; reconcile school-wide operating reports; work with departments to validate operating expenses for department-specific accounts; and develop personnel reports to validate and forecast labor expenses
4. Data Analysis: Provide ongoing support to Director in conducting analyses of budget and operating data. Collect, evaluate and interpret financial and enrollment data. Provide research support as needed and identify trends.
5. Accounting Transactions: Coordinate accounting service support to departments, including processing invoices, check requests, travel reimbursements, purchasing card transactions, deposits, and wire transfers. Work with Accounting Office to process journal entries each month. Work with Finance Office to activate GL accounts and to request account access. Advise staff, faculty, and students on/about College and department accounting policies and procedures.

6. Cash Management: Assist with ensuring compliance with College cash handling policies. Serve on committees to develop best practices for cash handling policies.
7. Grant Services Management: Provide budget and administrative guidance and support to faculty and staff during the pre-award and post-award period of a grant. This includes private, federal, and state grants, and subcontracts. Develop reports to track appropriation and expenditure of funding and work with PIs to document encumbrances.
8. Administrative Support and Training: Assist with checking out media services equipment to faculty and students using an equipment management system; collaborate with staff to identify efficiencies in operating processes; assist the Director in developing budget and operating training materials.

Name of Grant(s):

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • No Response
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * Do you have a minimum of three years of related accounting experience?
    • Yes
    • No
  3. * Address how your skills, experience and education have prepared you to serve and meet the needs of a diverse student, staff and faculty community.

    (Open Ended Question)

  4. * How did you hear about this employment opportunity?
    • No Response
    • Diversity Jobs
    • Higher Ed Jobs
    • Higher Education Recruitment Consortium (HERC)
    • Oregon Employment Department
    • Partners in Diversity
    • Washington Employment Department
    • Mac's List
    • Inside Higher Ed
    • The Chronicle of Higher Education
    • Career Fair
    • Indeed
    • Other (please specify below)
  5. Other (specify below)

    (Open Ended Question)

Required Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents