Director of Operations

Position Information

Position Information

Posting Number: STA20110628
Job Title: Director of Operations
Working Title: Director of Operations - Facilities
Position Class:
Department: Facilities Services - Administration
Job Summary:

To work with the AVP of Facilities and the Facilities Leadership team to effectively and efficiently administer the College’s construction, renovation, and building maintenance programs and staff within the financial resources available. This position directs all aspects of operational and fiscal management for the trades and maintenance shops and requires a working knowledge and understanding of building and grounds maintenance practices and requirements in a college and university setting. An extensive knowledge of utility operations and maintenance including testing, commissioning, and preventive maintenance procedures is critical.

Lewis & Clark College will conduct a background check on the finalist. Lewis & Clark College is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex or age. Questions regarding Title IX may be referred to the Title IX Coordinator or OCR.

Minimum Qualifications:

• Bachelor’s Degree
• Possess a thorough knowledge of good management, organizational and supervisory principles, techniques, and practices. Experience in managing shops and employees to achieve short-term and long-term goals through both individual and team effort. Experience in a union environment is a plus.
• Minimum ten years (10) years’ experience in all aspects of building maintenance – experience and understanding of commercial mechanical and electrical systems is required
• Ability to work with a diverse community to understand and prioritize needs and wants and bring groups to consensus.
• Ability to develop designs with staff, design professionals and contractors. Ability to outline project development using written documents and spreadsheets.
• Skills necessary for effective operational management i.e. documentation, contracts, scheduling, payment, construction knowledge, change orders, building codes, meeting notes, and close out procedures.
• Must have ability to effectively organize and direct personnel during crisis or emergency situations.
• Knowledge of contract documents, payment request, change orders, etc.
• Knowledge of the Oregon Specialty Building Codes, National Electrical Codes, NFPA 101, and AASHRAE & LEED Design Standards and knowledge of the City of Portland’s Facilities Permitting Program, the commercial building permitting, trade permits special inspection.
• Experience in the use of current technology and software related to the maintenance and planning fields.
• Strong problem solving ability. Possess effective communication and problem solving skills, in oral, written and graphic modes.
• Demonstrated organizational skills, and the ability to keep track of multiple ongoing work/projects in various stages of development and execution.
• Extensive knowledge of utility operations and maintenance including testing and preventive maintenance procedures. Working knowledge and understanding of general building and grounds maintenance practices, procedures, and requirements.
• Familiarity with current federal, state, and local laws, rules, and regulations affecting the handling, use, storage, monitoring, recordkeeping, disposal, and presence of the following: asbestos, PCB’s, underground storage tanks, and building and grounds pesticides.

Preferred Qualifications:

• Minimum five (5) years leadership experience in construction methods, project supervision, and enforcement of contract provisions preferred

Anticipated Position Start Date: 12/01/2017
Posting Date: 11/03/2017
Closing Date:
Open Until Filled Yes


Weekly Hours 37.5
Months Worked Per Year: 12
Special Instructions to Applicants:

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

Pay Rate: $85,000 to $100,000
Essential Functions:

• Develop facilities operational strategies working with AVP, Facilities Services staff, and campus stakeholders.
• Understand the needs of Facilities maintenance services, routine/preventative maintenance, and long-term stewardship.
• Key staff member in directing, mentoring, and coaching of Facilities personnel to deliver capital and operational projects. Is responsible for maintaining employee engagement by fostering a means of ongoing professional development through internal and external educational opportunities as well as professional association memberships.
• Develop, formalize, and implement both short-term and long-term plans, goals, and objectives for the Maintenance, Environmental Services, and Grounds and Traffic Departments. Maintain and expand facility condition survey.
• Understand energy/utility systems of the campuses and seek conservation opportunities and technologies.
• Develop policies and procedures to ensure efficient and effective delivery of facilities services. Remain current in new practices, products, or systems that improve delivery of services.
• Act as Liaison between Facilities Operations and other institutional departments to ensure Department meets client needs. Within fiscal and staffing constraints tailor services to departments to better meet needs.
• Possess an understanding of, and work to implement College’s Sustainability and Diversity practices and goals.
• Remain up-to-date on all government laws, rules, and regulations which affect hazardous chemicals that are used, generated, handled, disposed, or controlled by the departments under the responsibility of the position. Insure compliance.
• Prepare written reports as required
• Perform special projects as assigned by the AVP Facilities
• Develop and implement Institute-wide waste reduction and recycling program. Monitor program results and modify as needed in order to comply with governmental regulations and meet Institute needs.
• Present a consistently positive approach and demeanor to internal and external contacts in a manner that is friendly, courteous, helpful
• Track and manage budgets. Complete required reports and updates.
• Work with the City of Portland on project permitting and inspections.
• Maintain and update the Facilities Operations portions of the Facilities Services website.
• Work outside of the traditional working hours as project needs require.
• Other duties as assigned.

Name of Grant(s):

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please address how your skills,experience and/or education have prepared you to serve and meet the needs of a diverse student, staff and faculty community.

    (Open Ended Question)

  2. * Do you have a bachelor's degree?
    • No Response
    • Yes
    • No
  3. * How did you hear about this employment opportunity?
    • No Response
    • Diversity Jobs
    • Higher Ed Jobs
    • Higher Education Recruitment Consortium (HERC)
    • Oregon Employment Department
    • Partners in Diversity
    • Washington Employment Department
    • Mac's List
    • Inside Higher Ed
    • The Chronicle of Higher Education
    • Career Fair
    • Indeed
    • Other (please specify below)
  4. Other (specify below)

    (Open Ended Question)

Required Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. Letter of Reference