Reunion Assistant Check-In Specialist

Posting Details

Posting Details

Posting Number STU -2010958


Job Title Reunion Assistant Check-In Specialist
Department: Alumni and Parent Programs
Position is: On Campus
Location Details: Lewis & Clark Campus, Campus Wide
Is a work study award required for this position? Not required
Pay Rate: $11.25/hour
Pay Type: Hourly
Number of positions available: 10


Job Summary:

Reunion Assistants (RAs) will serve on a team of 10-15 student leaders assisting Alumni and Parent Programs with Alumni Weekend on June 19-25, 2018. Any interested first years, sophomores, or juniors are encouraged to apply. On campus housing is not provided for Reunion Assistants.

We are specifically looking for a student with excellent communication and customer service skills. Duties include:
• Becoming an expert on the Alumni Weekend schedule of events so you can help guests navigate the weekend.
• Supporting the staff of Alumni & Parent Programs to alleviate workload during Alumni Weekend.
• Being familiar and able to explain how to use the L&C Guide event app.
• Providing administrative support to Alumni & Parent Programs, including designing and printing signs and posters, working on mailings, and helping with registration.
• Welcoming, checking in, and assisting alumni as they arrive on campus, move into housing, and attend events.
• Encouraging alumni to make a gift to Lewis & Clark, educating them on the importance of alumni giving and the Annual Fund.
• Providing excellent customer service to Alumni Weekend guests and directing alumni, if needed, to appropriate staff and resources.
• Assisting with events and projects.


• Friendly, outgoing; will be expected to be comfortable interacting with alumni, L&C guests of varying ages, faculty, staff, and friends of the college.
• Organized. Ability to keep the check-in area neat and organized.
• Initiative. See what needs to be done and do it.
• Efficient, detail oriented, & quick/creative thinker: Able to be given a task and complete it within a timely manner. At times, a task may be assigned that requires creativity, while other tasks are clearly outlined.
• Timely: RA’s often have a tight schedule. You must be on time to all meetings and assigned tasks.
• Initiative: Be able to create and execute solutions to problems as they arise.
• Effective Communicator.
• Clearance to drive college vehicles or willingness to get cleared is preferred.

Experience/Skills Gained:

Assistants will have a chance to work with LC alumni, faculty, and staff. Working within the office of Alumni & Parent Programs will help the student learn how to work in a dynamic environment and gain understanding of the college’s organization and work with the college’s many constituencies.
Additionally the students will gain customer service skills, event management skills, experience with an event app, and communication skills.

Work Schedule Summary:

•Orientation: Tuesday April 18, 5:30-6:30 p.m. (1 hr mandatory)
•Training June18 or 19 Final Team Meeting, Training, and Work Party before Alumni Weekend, (2-3 hrs mandatory)
•Office assistance: Weekdays in mid-June (4-16 hrs optional)
•Additional reunion hours: Tuesday, June 19th, Wednesday, June 20th, Thursday, June 21th, Friday June 22, Saturday June 23, Sunday June 24, Monday June 25, Tuesday June 26th.
•Alumni Weekend, Wednesday-Sunday, June 20-24 (15-25 hrs mandatory):
-Wednesday, June 20th (possible 4 hour shift in the evening)
-Thursday, June 21st (4-8 hr shifts)
-Friday, June 22nd (8-12 hr shifts)
-Saturday, June 23rd (8-12 hr shifts)
-Sunday, June 24th (4-8 hr shifts)
•Tuesday, June 26th, Debrief and Party, (1-2 hrs mandatory)

If you cannot attend a mandatory meeting or shift, please note it in your application. It will not automatically disqualify you from being accepted, but may guide our decision in when to schedule the team training and other team activities. Case-by-case exceptions may be made for students not able to do a mandatory shift day.

Open Date: 03/07/2018
Close Date: 04/07/2018
Indefinite close No
Projected Start Date: 06/01/2018

Additional Applicant Documents:

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • No Response
    • Diversity Jobs
    • Higher Ed Jobs
    • Higher Education Recruitment Consortium (HERC)
    • Oregon Employment Department
    • Partners in Diversity
    • Washington Employment Department
    • Mac's List
    • Inside Higher Ed
    • The Chronicle of Higher Education
    • Career Fair
    • Indeed
    • Other (please specify below)
  2. * Let us know about additional skills - languages that you speak, your level of computer proficiency (do you know Word, Excel, and Powerpoint? Adobe Photoshop? Adobe InDesign? Other?)

    (Open Ended Question)

  3. * Do you have a currently valid drivers license, and a clean driving record which would allow you to drive College vehicles? (e.g., only minor traffic offenses on your record)
    • No Response
    • yes
    • no
    • unsure